Privacy Policy for iSmartHire Chrome Extension

This Privacy Policy explains how the iSmartHire Chrome Extension ("Extension", "we", "our", "us") collects, uses, and protects information, ensuring candidate data protection, when recruiters utilize the extension to import candidate data into the iSmartHire Applicant Tracking System (ATS).

By installing or using this extension, you agree to this iSmartHire privacy policy.

1. Information We Collect

The extension may collect candidate information that the user explicitly chooses to import into iSmartHire ATS, including:

- Candidate full name

- Email address

- Phone number

- Current company

- Job title / designation

- Work experience

- Skills

- Education details

- Location

- Resume / CV files

- Public profile URLs (such as LinkedIn or job portal profiles)

The extension may also collect:

- Recruiter account ID

- Tenant / organization identifier

- Authentication tokens necessary for secure access to iSmartHire

2. How We Collect Data

Data is collected only when:

- The user logs into iSmartHire through the extension

- The user clicks “Import Candidate”

- The user uploads or attaches a resume manually

The extension does not automatically scrape or transmit data without explicit user action.

3. How We Use Information

Collected information is used solely to:

- Create candidate profiles in iSmartHire ATS

- Parse and extract resume details

- Match candidates with job openings

- Improve recruitment workflow efficiency

- Maintain extension security and authentication

We do not sell candidate data.

4. Data Storage and Transmission

All candidate data is securely transmitted to iSmartHire servers using encrypted HTTPS connections for enhanced security. Candidate information is stored in the customer’s secure iSmartHire tenant environment hosted on cloud infrastructure. The extension itself does not permanently store candidate resumes or personal information, except for the temporary browser memory required for processing.

5. Data Sharing

We do not sell, rent, or trade personal data. Information may be shared only with:

- The customer organization using iSmartHire

- Cloud hosting/service providers necessary to operate the platform

- Legal authorities when required by law

6. Permissions Used by Extension

The extension may request browser permissions such as:

- activeTab — to access candidate profile pages selected by the user

- storage — to store session preferences and authentication state

- scripting — to extract candidate details from supported websites

- tabs — to identify active pages for importing data

These permissions are used strictly for extension functionality.

7. Security

We implement reasonable administrative, technical, and organizational safeguards including:

- HTTPS encryption

- Secure authentication

- Access control

- Role-based permissions

- Data isolation between tenant organizations

However, no system can guarantee absolute security.

8. User Rights

Organizations and authorized users may request:

- Access to stored candidate data

- Correction of inaccurate information

- Deletion of candidate records

- Export of stored information

Requests may be submitted to the contact email below.

9. Third-Party Websites

The extension may interact with third-party websites such as job portals or professional networking platforms. We are not responsible for the privacy practices of those third-party websites.

10. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date.

11. Contact Us

iSmartHire

Website: www.ismarthire.com

Email: support@ismarthire.com